If you, as a resident from outside the EU, want to come to Belgium for more than three months, you will probably require a type D visa. A visa is a sticker that is placed in your passport at the consulate. It grants permission to stay in Belgium for a specific period.
There are different kinds of type D visas. The procedure to be followed depends upon, among other things, the purpose for your trip to Belgium (work, school, family reunification, etc.).
There is a more flexible procedure for EU citizens. An identity card or passport is sufficient for them.
Requesting your visa
You personally request your visa at the Belgian embassy or Belgian consulate in the country in which you live. They will also provide you with more information on the type of visa you need and the conditions for obtaining that visa.
You can find all the information on the visas for Belgium on the FPS Foreign Affairs website. You can also always request information from the local Belgian embassy or consulate.
Registration in the city registry
Go to the city office as soon as possible after you arrive in Belgium to be registered in the city registry. This is only possible if you are already living at your Leuven address.
You must make an appointment for this.
What do you need to bring?
- national passport (with D visa if necessary) and/or identity card
- 1 recent passport photo (maximum 6 months old): pay attention to the requirements; there is a photo booth in the city office (suitable for ages 3 and older)
- documents that are relevant to your request (e.g. guest agreement, registration in an educational institution, birth certificate, etc.);
- you will need a legalised copy and a Dutch translation by a sworn translator for certain documents drawn up abroad (e.g. deeds, documents from local administrations, etc.)
- your permanent address in Leuven
opgeletForeigners from outside the EU must have first obtained their type D visa from the Belgian embassy in order to be registered.