Report your stay as a mobility student with a nationality from outside the EU, EEA or Switzerland

What do you have to do? 

Step 1: Your college or university notifies the city of your arrival.

Your college or university has your details and forwards them to the city of Leuven. Your do not have to take any action yourself.

Step 2: We process your details

We do not register you in the Belgian national register. You will receive an invitation to collect an ‘annex 33’. This is your proof of your mobility programme.

Step 3: Collect your ‘annex 33’

You come to the City Office, by appointment.

How to make an appointment?

• Do not make an appointment without invitation.
• If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

What do you need to bring?

Bring the original documents in hard copy. You may not present them digitally. 

• National passport
• Residence card of the EU country where you are studying
  The residence card must be valid.
• The document ‘kennisgeving van de mobiliteit’ 
  You will receive it from your Belgian college or university. It confirms your participation in a mobility programme
• 1 passport photo
  • The photo is no more than 6 months old.
  • Pay attention to the requirements (Dutch only).
  • There is a photo booth in the city office.
    Pay attention: take your photo before taking your appointment ticket at the dispenser.

Price

€ 5.
You can pay using cash or a debit/credit card.

How to report your stay?

Step 1: Gather the documents

Digitally or on paper?

You provide the documents all in hard copy or all digitally.

• For digital documents: first go to step 2.
• For paper documents: go to step 3.

Which documents?

• National passport
  You may not provide it digitally. Bring the original with you to your appointment.
• Residence card of the EU country where you are studying
  • It must be valid.
  • You may not provide it digitally. Bring the original with you to your appointment.
• Document ‘kennisgeving van de mobiliteit’ 
  You will receive it from your Belgian college or university. It confirms your participation in a mobility programme
• 1 passport photo
  • The photo is no more than 6 months old.
  • Pay attention to the requirements.
  • Do you not have a digital passport photo? Bring a paper one with you to your appointment
  • Do you not have a photo?There is a photo booth in the city office.

Step 2: Submit digital documents

• Do you have all the documents digitally?
  Provide them to us in advance. That way, we can go through them together during your appointment.
• In some cases you must bring the original document with you to your appointment
  They are listed above.

This is not yet an application for your stay
We don’t do anything with these documents as yet. We keep them for a maximum of 6 weeks, after which they are deleted. We will only go through the documents during your appointment at the city office.

Make an appointment as soon as possible after your arrival in Belgium.

Submit documents

Step 3: Make an appointment in the city office

You can do so online or by phone.
During your appointment you immediately receive an ‘annex 33’ as residence document.

Online

If you are not in Belgium, you can only make an appointment by phone.

Make appointment

Call us

Tel. 016 27 27 27

What do you need to bring?

• National passport
• Residence card of the EU country where you are studying
• Paper photo
  • If you don’t have a digital photo which meets the requirements.
  • There is a photo booth in the city office.
• Documents for your report
  • If you have all the original documents in hard copy, you bring them with you.
  • If you provided them digitally in advance, we already have them and we will go through them together during the appointment.

Price

€ 5.
You can pay using cash or a debit/credit card.