Registration in full as a student with the nationality of an EU or EEA country or Switzerland

Is this not your situation?
Then your registration will proceed differently.
Check how to register

Register online

Step 1: Gather the documents

You must include these documents with your application immediately. We need them in order to register you.

Step 2: Register yourself

What you need to know before you start

• Attach the documents in colour.
• Preferably attach the documents in pdf (not applicable for photos).
• Make a single file of documents consisting of several pages or belonging together
  E.g. health insurance contract.
• A document may not exceed 10 MB in size.

Register yourself with the city

Step 3: We process your application

We process your application.

Step 4: Collect proof of registration

We will email you an invitation to collect proof of your registration at the city office (an ‘annex 19’ and an ‘annex 8ter’). You make an appointment.

How to make an appointment?

You can make an appointment online or by phone.

Online

If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

Call us

What do you need to bring?

• National identity card or passport
• Invitation from the city
• The documents mentioned in your invitation

Step 5: We check your address

A local police officer will check whether you reside at your address. Ensure that your name appears on the doorbell and letterbox.

Register in the city office

Make an appointment in the city office. You will immediately receive an ‘annex 19’ and an ‘annex 8ter’. This is proof that you have submitted your registration application with the city.

Step 1: Gather the documents

Digitally or on paper?

You provide the documents all in hard copy or all digitally.

• For digital documents: first go to step 2.
• For paper documents: go to step 3.

Which documents?

• National identity card or national passport
  • Pay attention to the requirements.
  • You may not provide it digitally. Bring the original with you to your appointment.
  • Is your place of birth not mentioned on your ID card?
    If we do not have this information, we register your place of birth in the Belgian national register as 'unspecified'.
    • Add your passport instead, if you have one.
    • If you do not have a passport or your passport does not mention your place of birth either: add another official document which proves your place of birth (e.g. birth certificate).
  • Is your gender not mentioned on your ID card?
    We require this information, since your Belgian national registration number (‘rijksregisternummer’) is generated on the basis of your date of birth and your gender.
    • Add your passport instead, if you have one.
    • If you do not have a passport: add another official document which proves your gender (e.g. birth certificate).

• Proof of enrolment at the college or university

  An admission letter is not proof of registration.

• Proof of health insurance
  • The health insurance is valid during your entire stay in Belgium, preferably an EU health insurance card.
  • Do you have a physical EU health insurance card and did you provide a digital copy? Bring the physical card with you to your appointment.
  • Are you presenting other proof of health insurance? Then it must be valid for long stay in Belgium. Read the rules for translation if it is not issued in Belgium.
  • We do not accept a travel insurance.
• Rental contract
  If available.
  
• 1 passport photo
  • The photo is no more than 6 months old.
  • Pay attention to the requirements.
  • Do you not have a digital passport photo? Bring a paper one with you to your appointment.
• A 'declaration on honour'
  • In this document you declare that you have sufficient financial means at your disposal.
  • You can print the document, and provide it digitally, duly completed and signed. You must complete, date and sign the Dutch form. An English translation is attached on the second page.
    You can also obtain this document during your appointment and complete it at that time.

Step 2: Submit digital documents

• Do you have all the documents digitally?
  Provide them to us in advance. That way, we can go through them together during your appointment.
• In some cases you must bring the original document to your appointment
  These are listed above.

AttentionThis is not yet an application for registration
We don’t do anything with these documents as yet. We keep them for a maximum of 6 weeks, after which they are deleted. We will only go through the documents during your appointment at the city office.

Make an appointment latest 3 months after your arrival in Belgium.

Submit documents

Step 3: Make an appointment in the city office

How to make an appointment?

You can make an appointment online or by phone.

Online

If you are not in Belgium, you can only make an appointment by phone.

Make an appointment

Call us

What do you need to bring?

• National passport or ID card
• Physical EU health insurance card
  If you have one.
• Paper passport photo
  • If you don’t have a digital one which meets the requirements
  • Don't you have a photo? There is a photo booth in the city office.
• Documents for your registration
  • If you have all the original documents in hard copy, you bring them with you.
  • If you provided them digitally in advance, we already have them and we will go through them together during the appointment.

Step 4: We check your address

A local police officer will check whether you reside at your address. Ensure that your name appears on the doorbell and letterbox.

Apply for residence card

Has the local police officer confirmed your address and are you staying in Leuven for more than 1 semester? Then we will email you to apply for a residence card. It can take up to 2 months before you receive an invitation. Subsequently, you can make an appointment.

How to make an appointment?

You can make an appointment online or by phone.

Attention:

• You may not make an appointment without invitation.
• If you are not in Belgium, you can only make an appointment by phone.

Online

Make an appointment

Call us

What do you need to bring?

• National identity card or national passport
• Annex 8ter
• € 24 (cash, debit card or credit card)

You do not need to bring a passport photo. We will take one free of charge during your appointment.