Stay of less than 3 months (notification)

If you are coming to Belgium for a stay of less than 3 months, you must notify the city office of your short stay.

Short-Stay Visa

If you want to come to Belgium for less than 3 months and you are a a non-EU/EEA national, you may require a ‘short-stay visa type C'. A visa is a sticker which is placed in your passport by the consulate of a Schengen country, granting permission to stay in the Schengen zone for a specific period.

Check the list of nationalities which don't require a short stay visa

How to request?

Personally at the competent Belgian embassy or consulate, or at the embassy of the Schengen country which represents Belgium in the country where you live. They will provide you with more information about the visa and the conditions.

Further information

You can find all the information on the visa type C for the Schengen zone on the FPS Foreign Affairs website

Declaration of arrival

Request a declaration of arrival as soon as possible after you arrive in Belgium.

This is only possible if you are staying at a private residence.

How to apply?

During the period in which measures against the corona virus are in force, preferably you submit this application by email. 
  • Email to:
    nietbelgen@leuven.be 
     
  • Subject line of the email:
    ‘declaration of arrival' + your name (as stated on your national identity card or passport) + national registration number, if any
  • Attach the following documents (in PDF format, scanned separately):
    • EU/EEA citizen: national identity card (front and back) or national passport (biodata page)
    • Non-EU/EEA citizen: 
      • National passport (biodata page + all printed pages)
      • If any: visa or residence card of another EU member state (front and back)
    • If you are a non-EU/EER citizen who is joining an EU/EEA or Belgian relative who legally resides in Belgium: furthermore proof of the relationship (e.g. marriage/birth certificate) + Belgian residence card respectively identity card of your family member
    • 1 passport-size photo (maximum 6 months old)
       
  • Mention the following information in the email:
    • Reason for the application
    • Surname, given name(s) ((as stated on your national identity card or passport)
    • Date and place of birth
    • Nationality
    • Address in Leuven
    • Belgian phone number
      If you do not have a Belgian phone number, please provide the Belgian phone number of a contact person, mentioning their name
    • Date of entry into Belgium
Pay attention
  • If you are submitting an application for more than one person, you must send one email per person. The attached documents may only relate to that person.
  • Only complete files will be processed.
Prefer not to apply by email?
Make an appointment

Application for renewal of short stay (only for non-EU/EEA citizens)

How to apply?

During the period in which measures against the corona virus are in force, preferably you submit this application by email.
  • Email to:
    nietbelgen@leuven.be
     
  • Subject line of the email:
    ‘renewal declaration of arrival' + your name (as stated on your national identity card or passport) + reference number of annex 3
     
  • Attach the following documents (in PDF format, scanned separately):
    • National passport (biodata page + visa, if any + all printed pages)
    • Declaration of arrival (annex 3) 
    • Travel insurance valid for the duration of the extension
    • Proof of non-return, issued by the transport company
    • Motivation letter
       
  • Mention the following information in the email:
    • Reason for the application
    • Surname, given name(s)
    • Date and place of birth
    • Nationality
    • Address in Leuven
    • Email address at which the authorities can contact you
    • Belgian phone number
      If you do not have a Belgian phone number, please provide the Belgian phone number of a contact person, mentioning their name
Pay attention:
  • If you are submitting an application for more than one person, you must send one email per person. The attached documents may only relate to that person.
  • Only complete files will be processed.
Prefer not to apply by email?
Make an appointment

Formal obligation (annex 3bis)

Sometimes, non-EU nationals who intend to come to Belgium for maximum 3 months require someone who stands surety for them. This person must come to the city office with the completed ‘Formal obligation’ document (annex 3bis). You must make an appointment for this.

Make an appointment

What do you need to bring?

  • Belgian: Belgian identity card
  • Non-Belgian: national passport and/or identity card and Belgian residence permit
  • Completed Annex 3bis (not yet signed)
  • If the person you would like to invite does not request the visa at a Belgian embassy or does not need a visa: 3 recent payslips
You must print the Annex 3bis on both sides.
You may submit up to 3 ‘annexes 3bis’ during a single appointment.

More information

Stadskantoor
Professor Van Overstraetenplein 1
3000 Leuven

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