Notification of a stay of less than 3 months

This is your situation:

  • You are not a Belgian. You are coming to Belgium for no more than 90 days. You are staying at a private address.
    Or
  • You do not have the nationality of an EU or EEA country or Switzerland. After your long stay in Belgium, you have deregistered yourself. You want to stay in the Schengen area for a maximum of 90 days immediately afterwards.
    • This is only possible if you do not require a visa (type C) for a short stay in the Schengen area. Or if you still have a valid residence card of another Schengen member state.
    • Are you not residing at a private address in Leuven during (part of) your short stay? Then a 'model 8' (confirmation of deregistration) is sufficient proof of your right to the short stay.

Notify the city office of your short stay as soon as possible.

Step 1: Check whether you require a short stay visa

What is a visa?

A visa is a sticker which the consulate of a Schengen country places in your passport. It grants permission to stay in the Schengen area for a specific period.

You can find more information on the visa type C for the Schengen area on the FPS Home Affairs website.

Check whether you require a visa

Do you not have the nationality of an EU country, Iceland, Liechtenstein, Norway or Switzerland? Then you require a visa, unless your nationality appears on this list or you have a valid residence card of another Schengen country.

Step 2: Apply for a visa (if required)

Apply for a visa at the Belgian embassy or consulate. They will provide you with more information about the visa and the conditions.

No Belgian embassy or consulate?
Then you can also apply at the embassy of the Schengen country which represents Belgium in the country where you live.

Step 3: Notification of your short stay

When to notify?

As soon as possible after you arrive in Belgium. Following your notification, you will receive a declaration of arrival.

Pay attention: You must stay at a private address. You cannot report your stay if, for instance, you are staying in a hotel or hospital.

Which documents do you require?

This depends on your situation.

Which nationality do you have? *

Which documents do you require to report a short stay?

  • National identity card or national passport 
    Biodata page
    Pay attention to the requirements.
What is your situation? *
Are you coming to Belgium to work? *
Are you coming to Belgium to join an EU/EEA relative who legally resides in Belgium? *

Which documents do you require to report a short stay?

  • National passport 
    Pay attention to the requirements
    Attention: We will later verify at the counter whether you have added all relevant entry and exit stamps.
    • Biodata page
    • Page containing the visa (type C)
    • Page containing the only or most recent entry stamp for the Schengen area (if it does not appear on the visa page)
    • If applicable: all other pages containing entry and exit stamps for the Schengen area of the previous 180 days
  • 1 passport-size photo
    No more than 6 months old

Which documents do you require to report a short stay?

  • National passport 
    Pay attention to the requirements
    Attention: We will later verify at the counter whether you have added all relevant entry and exit stamps.
    • Biodata page
    • Page containing the visa (type C)
    • Page containing the only or most recent entry stamp for the Schengen area (if it does not appear on the visa page)
    • If applicable: all other pages containing entry and exit stamps for the Schengen area of the previous 180 days
  • Work permit B
  • 1 passport-size photo
    No more than 6 months old

Which documents do you require to report a short stay?

  • National passport 
    Pay attention to the requirements
    Attention: We will later verify at the counter whether you have added all relevant entry and exit stamps.
    • Biodata page
    • Page containing the visa (type C)
    • Page containing the only or most recent entry stamp for the Schengen area (if it does not appear on the visa page)
    • If applicable: all other pages containing entry and exit stamps for the Schengen area of the previous 180 days
  • 1 passport-size photo
    No more than 6 months old
  • Proof of the kinship with your relative 
    E.g. marriage or birth certificate
    Read the rules on translation and legalisation of documents
  • Belgian residence card or Belgian identity card of your family member
    Pay attention to the requirements.

Which documents do you require to report a short stay?

  • National passport 
    Pay attention to the requirements
    Attention: We will later verify at the counter whether you have added all relevant entry and exit stamps.
    • Biodata page
    • Page containing the only or most recent entry stamp for the Schengen area
    • If applicable: all other pages containing entry and exit stamps for the Schengen area of the previous 180 days
  • 1 passport-size photo
    No more than 6 months old

Which documents do you require to report a short stay?

  • National passport 
    Pay attention to the requirements
    Attention: We will later verify at the counter whether you have added all relevant entry and exit stamps.
    • Biodata page
    • Page containing the only or most recent entry stamp for the Schengen area
    • If applicable: all other pages containing entry and exit stamps for the Schengen area of the previous 180 days
  • Work permit B
  • 1 passport-size photo
    No more than 6 months old

Which documents do you require to report a short stay?

  • National passport 
    Pay attention to the requirements
    Attention: We will later verify at the counter whether you have added all relevant entry and exit stamps.
    • Biodata page
    • Page containing the only or most recent entry stamp for the Schengen area
    • If applicable: all other pages containing entry and exit stamps for the Schengen area of the previous 180 days
  • 1 passport-size photo
    No more than 6 months old
  • Proof of the kinship with your relative 
    E.g. marriage or birth certificate
    Read the rules on translation and legalisation of documents
  • Belgian residence card or Belgian identity card of your family member
    Pay attention to the requirements.

Which documents do you require to report a short stay?

  • National passport 
    Biodata page
    Pay attention to the requirements.
  • Valid residence card of another Schengen member state
    Pay attention to the requirements.
  • Declaration on honour
    In this document you declare if and when you have been in Belgium in the past 180 days. 
    Download this document, and add it to your application, duly completed and signed. You must complete, date and sign the Dutch form. An English translation is attached on the second page.
  • 1 passport-size photo
    No more than 6 months old

Which documents do you require to report a short stay?

  • National passport 
    Biodata page
    Pay attention to the requirements.
  • Valid residence card of another Schengen member state
    Pay attention to the requirements.
  • Declaration on honour
    In this document you declare if and when you have been in Belgium in the past 180 days. 
    Download this document, and add it to your application, duly completed and signed. You must complete, date and sign the Dutch form. An English translation is attached on the second page.
  • Work permit B
  • 1 passport-size photo
    No more than 6 months old

Which documents do you require to report a short stay?

  • National passport 
    Biodata page
    Pay attention to the requirements.
  • Valid residence card of another Schengen member state
    Pay attention to the requirements.
  • Declaration on honour
    In this document you declare if and when you have been in Belgium in the past 180 days. 
    Download this document, and add it to your application, duly completed and signed. You must complete, date and sign the Dutch form. An English translation is attached on the second page.
  • 1 passport-size photo
    No more than 6 months old
  • Proof of the kinship with your relative 
    E.g. marriage or birth certificate
    Read the rules on translation and legalisation of documents
  • Belgian residence card or Belgian identity card of your family member
    Pay attention to the requirements.

Which documents do you require to report a short stay?

  • National passport 
    Biodata page
    Pay attention to the requirements.
  • Your Belgian residence card
    Pay attention to the requirements.
  • 1 passport-size photo
    No more than 6 months old

How to apply?

1. Gather the documents

You must add them to your application.

What you need to know before you start

  • Attach the documents in colour.
  • Preferably attach the documents in pdf (not applicable for photos).
  • Make a single file of documents consisting of several pages or belonging together.
    E.g. all passport pages containing stamps as 1 proof of previous visits to the Schengen area
  • A document may not exceed 10 MB in size.

2. Apply for your declaration of arrival

Are you coming with your family? Request a declaration of arrival for each family member separately.

Apply for declaration of arrival

Step 4: We process you application

We process your application.

Step 5: Make an appointment to collect your declaration of arrival

You will receive an invitation by email to collect your declaration of arrival, by appointment.

How to make an appointment?

You can do so online or by phone.

Online

If you are not in Belgium, you can only make an appointment by phone

Make an appointment for collection

Call us

Leuven Info

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Contact us

What do you need to bring?

  • National passport or identity card
  • Invitation from the city
  • The documents mentioned in your invitation

Extension of short stay

Do you not have the nationality of an EU country, Iceland, Liechtenstein, Norway or Switzerland? And are you unable to leave Belgium at the end of your short stay due to exceptional circumstances, e.g. for medical reasons? In that case, you can extend your short stay.

More information

Do you have a question? 

Contact us, we are happy to help you.

Call us

016 27 21 94

Mail us

nietbelgen@leuven.be
We will get back to you as soon as possible.
Something wrong or unclear on this page? Let us know.