Stay of more than 3 months: registration EU/EEA
Are you coming to Belgium for a stay of more than 3 months? Then you must register yourself in the city registry as soon as possible. You submit your application by email or at the City Office. Note: you may only submit an application if you are already living at your permanent address in Leuven.
You have 3 months’ time to complete your file. After an address check by a local police officer, and on condition that your application is complete and has been approved by the competent authority, you are entitled to a residence permit.
Are you coming to Belgium to study at a Belgian university or college? In this case, a different procedure applies.
Application by email
- Email to: nietbelgen@leuven.be
- Subject line of the email: 'residence application' + your surname + given name(s) (as stated on your national identity card or passport) + Belgian national registration number (‘rijksregisternummer’), if any
- Attach the following documents (in PDF format, each document scanned separately and in colour):
- National identity card (front and back) or national passport (biodata page)
- The documents required for the application, depending on your immigration status (e.g. work contract, proof of income, birth certificate, marriage certificate ...). We only accept documents drawn up in or translated into Dutch, French, German or English.
Attention: Some official documents which have been drawn up abroad (e.g. certificates, documents from local authorities, etc.) require legalisation and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU birth or marriage certificate. - Rental contract (if available)
- 1 passport-size photo (no more than 6 months old)
- Mention the following information in the email:
- Surname, given name(s) (as stated on your national identity card or passport)
- Date and place of birth
- Nationality
- Full address in Leuven, including any ‘busnummer’ (flat/room number)
You must already reside here. - Reason for the application
- Belgian phone number
If you do not have a Belgian phone number, please provide the Belgian phone number of a contact person, mentioning their name - Date of entry into Belgium
What happens after your email application?
You will receive an invitation by email to come to the city office to collect confirmation of your registration (an ‘annex 19’ and possibly an ‘annex 8ter’). You make an appointment.
What do you need to bring?
- National identity card or passport
- Invitation from the city
- The documents mentioned in your invitation
Application at the City Office
You come to the City Office, by appointment. You will immediately receive confirmation of your registration (an ‘annex 19’ and possibly an ‘annex 8ter’).
What do you need to bring?
- National identity card or passport
- The documents required for the application, depending on your immigration status (e.g. work contract, proof of income, birth certificate, marriage certificate ...). We only accept documents drawn up in or translated into Dutch, French, German or English.
Attention: Some official documents which have been drawn up abroad (e.g. certificates, documents from local authorities, etc.) require legalisation and a Dutch, French, German or English translation by a sworn translator. You may also present a multilingual EU birth or marriage certificate. - Rental contract (if available)
- 1 passport-size photo, no more than 6 months old. Pay attention to the requirements (Dutch only).
There is a photo booth in the city office.